IV - OFFICERS
Section 1. Officers
a. The officers
of the Chapter are: President, 1st Vice President, 2nd Vice President, Secretary, Treasurer, and Immediate Past President.
b. The term of office shall be two (2) years or until a successor is elected and assumes office. Terms
of office shall commence in March of odd-numbered years.
c. The recommended number of successive terms
an officer(s) may serve are two terms unless otherwise determined by voting members.
d. No member may serve
simultaneously as both President and Treasurer.
Section 2. Duties
President: Serves as the official voice and representative of the DC EAPA Chapter, presides over Chapter meetings, and performs
such other duties as the Chapter may require.
b. 1st Vice President: Presides over Chapter meetings in
the President's absence. The 1st VP works with the 2nd VP in developing the DC EAPA training agenda and other duties
as assigned by the President.
c. 2nd Vice President: Presides over Chapter meetings in the absence of the
President and the 1st Vice President. The 2nd VP is responsible for acquiring PDH approval for trainings from the EAPA
International representative and other duties as assigned by the President.
d. Secretary: Ensures
the accurate production of minutes of all DC EAPA Chapter meetings. Ensures that any notices required by governance
documents or the Chapter are distributed properly and in a timely fashion. Ensures that all official DC EAPA Chapter records
are properly maintained. Performs such other duties as the Chapter may require.
e. Treasurer: Ensures that
the DC EAPA Chapter financial transactions are timely and proper and that Chapter financial accounts are properly maintained.
Ensures that the DC EAPA Chapter financial records and tax forms are properly maintained and submitted. The DC EAPA
Treasurer in collaboration with the President and/or other Chapter officers will initiate a periodic financial audit of Chapter
records. Performs such other duties as the DC EAPA Chapter may require.
f. Immediate Past President:
Consults with the President and other Chapter officers to ensure continuity of leadership. Serves as the official voice
and representative of the DC EAPA Chapter when other officers are unavailable. Performs such other duties as the DC
EAPA Chapter may require.
Section 3. Board of Officers
the officers of the DC EAPA Chapter shall make up the Board of Officers. The Board of Officers shall be the governing
and policy-making body of the DC EAPA Chapter and shall have responsibility for supervising the activities of the Chapter.
Section 4. Eligibility for Chapter Office
President of the Chapter must be a Professional Member of EAPA in good standing and must remain so throughout his or her term(s)
All other Chapter officers must be either Professional or Associate Members
of EAPA in good standing and must remain so throughout their term(s) in office.
The DC EAPA
Chapter recommends that the President and other chapter officers are Certified Employee Assistance Professionals
(CEAP's), however this is not an EAPA International requirement.
Section 5. Nomination
At least three (3) months before the next term of offices begins, the Board
of Officers shall appoint a nominations committee consisting of at least three voting members in good standing. The
nominations committee shall recruit and accept nominations for each officer position due for election.
At least two (2) months before the next term of offices begins, the nominations committee shall publicize officer
openings and identified nominees to all Chapter members. Additional nominations may be made, up to the date of election,
provided that the nominated member is in good standing and meets the requirements for the office.
least one (1) month before the next term of offices begins, the election of officers shall be held. The election may
be conducted by email, regular mail, and/or at a regular meeting of the Chapter, provided that at least 30 days notice of
the pending election and procedures for voting has been given to all Chapter members.
of those voting for each position shall be required to elect.
Each person with Professional
membership with EAPA International is entitled to one vote on each issue submitted for a vote. A majority of the votes cast
will be sufficient to take or authorize action upon any issue which may properly come before the membership unless the concurrence
of a greater proportion is required for such action by other provisions in the Bylaws.
6. Vacancy and Removal
No Chapter officer may remain in office if he/she no longer meets
the eligibility criteria for office.
Should any elected or appointed officer be unable to
fulfill his/her elected term, the remaining officers (by majority vote) shall appoint a member to fill the vacant position
for the remainder of the term. The appointed member must meet the qualification requirements for the position.
Any Chapter officer may be removed from office by a vote of the membership for failure to perform the duties
of office, negligence, violation of EAPA's Code of Ethics, or any other reason, provided that:
1. The members of the Chapter, including the officer to be removed, have been notified in advance of the reason
for potential removal.
2. The officer has been provided an opportunity to respond on his/her
3. A majority of those voting vote to remove the officer from office.
In the event of a Chapter Officer vacancy or the need for removal Chapter officers will consult and make the
most appropriate decision on these matters.
ARTICLE V - MEETINGS
Section 1. Regular Meetings
Chapter meetings are held monthly for eleven
(11) months or as determined by the Chapter, but no less than six (6) times per year. Notification of each regular meeting
shall be made at least 30 days before the meeting posted on the DC EAPA Chapter website. Members are notified by e-mail
at least a week prior to each Chapter meeting.
Section 2. Special Meetings
meetings of the DC EAPA may be called by the Chapter officers or by written request of ten percent (10%) of the members eligible
to vote in Chapter elections. Notification of such meeting shall state the purpose of the meeting and shall be made
at least 10 days before the meeting.
Section 3. Quorum
or absentee call-in vote of 33.35% of Chapter members who are eligible to vote constitutes a quorum for the transaction of
business at any regular or special Chapter meeting. A majority of voting members present shall be required to take action,
unless a greater vote is required by law, EAPA's Bylaws, or these bylaws.
Section 4. Waiver of
Whenever any notice of any meeting of the members is required under provisions of law
or these bylaws, a waiver in writing, signed by those scheduled to receive notice and filed with the records of the meeting,
whether before or after the holding thereof, shall be equivalent to the giving of such notice. Presence at any meeting
without objection shall also constitute waiver of required notice.
VI - CONFLICT OF INTEREST
a. Any Chapter Officer or member who has a financial or fiduciary
interest in, or the appearance of such an interest in, a matter which comes before the Chapter shall bring such genuine or
apparent conflict of interest to the attention of the Chapter and shall abstain from voting on such matter unless it is determined
that no conflict of interest exists.
b. Any person who has knowledge of such genuine or apparent
conflict of interest on the part of any Chapter Officer or member must bring such conflict of interest to the attention of
the Chapter, orally or in writing, and the Chapter Officer or member will abstain from voting on the matter unless it is determined
by Chapter that no conflict of interest exists.
c. When any member of the Chapter, or an interested
third party, brings to the attention of the Chapter the claim that a genuine or apparent conflict of interest exists, the
Chapter will vote to determine whether an actual conflict of interest exists.
1. If the majority
of those voting determine that, in fact, a conflict does exist, the member with the conflict of interest shall abstain from
voting on the matter.
2. If the majority of those voting determine that no conflict of interest exists, the member
may vote on the matter.